Full Ops Platform — Contracting Business
18+ hours of weekly admin eliminated. Payment collection cut from 21 days to 4. Zero manual data entry. Built in 8 weeks.
18+
Hours saved/week
21→4
Payment days
0
Manual data entry
8 weeks
Build time
The challenge
Manual estimates, paper invoices, no client visibility, QuickBooks done by hand. The owner was spending 18+ hours a week on admin and doing paperwork at night instead of running the business. Payment collection averaged 21 days because invoices went out late and follow-up was inconsistent.
What we built
Voice Command Engine
Web Speech API + Claude API with 6 intent types and VoiceConfirmCard confirmation pattern. The operator creates estimates, schedules jobs, and logs notes by speaking, without typing or filling out forms.
Client Estimate Portal
Client-facing estimate approval portal with real-time tracking and auto-follow-up. Clients review, approve, and sign estimates online instead of playing phone tag or chasing paper signatures.
Automated Invoicing & Payments
Stripe integration for invoicing and payment tracking with overdue reminders via Resend and Twilio. Payment collection cycle went from 21 days to 4.
QuickBooks CSV Export
Automated financial data export with zero manual QuickBooks entry. Every invoice, payment, and expense flows into the accounting system on its own.
Stack
Next.js 14, TypeScript, Tailwind, Prisma/PostgreSQL, Supabase, Stripe, Resend, Twilio
Ready to build this in your business?
We take on a limited number of clients each quarter.